Hotel Room Block Agreement

A hotel room block agreement is a contract between a hotel and a group that needs a certain number of rooms for a specific time period. These agreements are commonly used for weddings, conferences, and other events where attendees will need accommodations.

Hotel room block agreements typically outline the terms and conditions of the agreement, including the number of rooms being reserved, the room rate, and the cancellation policy. They also often include details about when deposits are due, any minimum stay requirements, and any penalties for not meeting the minimum number of rooms reserved.

When negotiating a hotel room block agreement, it`s important to consider the needs of both parties. The hotel wants to fill its rooms and earn revenue, while the group wants to secure affordable and comfortable accommodations for their attendees.

To ensure the hotel room block agreement is favorable for both parties, consider the following:

1. Negotiate the room rate: While hotels may offer a discounted rate for a room block, it`s always a good idea to negotiate further. This could involve asking for additional value-added services, such as free breakfast or complimentary meeting space.

2. Review the cancellation policy: Make sure to review the hotel`s cancellation policy and determine whether it`s reasonable. If the cancellation policy is not flexible, consider negotiating changes that will work for your group.

3. Understand the minimum stay requirements: Some hotels require a minimum stay for groups, and this can significantly impact your budget. Review the requirements and consider negotiating them down if they are too high.

4. Plan ahead: Hotel room blocks can book up quickly, especially during peak seasons. Plan ahead and book your room block as early as possible to guarantee availability and favorable rates.

In summary, a hotel room block agreement is an essential tool for groups needing accommodations for an event. Negotiating the terms and understanding the requirements is key to ensuring that both parties benefit from the agreement. By following these tips, you can negotiate a favorable agreement that meets the needs of your group and the hotel.